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Small, Women-owned, and Minority-owned Business (SWaM)

The Small, Women-owned, and Minority-owned Business (SWaM) certification program is a state program of the Commonwealth of Virginia. The purpose is to enhance procurement opportunities for SWaM businesses participating in state-funded projects.

The time until the initial review for both SWaM initial applications and for recertifications is approximately 60 business days from the time that we received a completed SWaM application AND the required supporting documents.

Important Notice:

If you are a non-Virginia based business, you might not be eligible for participation in the Virginia Small, Women- and Minority-owned Business Program. Please review the “SBSD Certification Policy of Applications from Non-Virginia Based Businesses” before applying online for SWaM certification or recertification by clicking here

The mailing address for any SWaM certification application materials is:

101 N. 14th Street, 11th Floor
Richmond, VA 23219

SBSD Certifies the following Designations
Micro

As a certified Small Business by the Department, your company might qualify to be a “Micro Business”. Micro Business is a certified Small Business under the SWaM Program and has no more than twenty-five (25) employees AND no more than $3 million in average annual revenue over the three-year period prior to their certification.

Small

“Small business” means a business that is at least 51% independently owned and controlled by one or more individuals who are U.S. citizens or legal resident aliens, and together with affiliates, has 250 or fewer employees, or average annual gross receipts of $10 million or less averaged over the previous three years. One or more of these individual owners shall control both the management and daily business operations of the small business.

Women-Owned

“Women-owned business” means a business that is at least 51% owned by one or more women who are U.S. citizens or legal resident aliens, or in the case of a corporation, partnership, or limited liability company or other entity, at least 51% of the equity ownership interest is owned by one or more women who are citizens of the United States or legal resident aliens, and both the management and daily business operations are controlled by one or more women.

Minority-Owned

“Minority-owned business” means a business that is at least 51 percent owned by one or more minority individuals who are U.S. citizens or legal resident aliens, or in the case of a corporation, partnership, or limited liability company or other entity, at least 51 percent of the equity ownership interest in the corporation, partnership, or limited liability company or other entity is owned by one or more minority individuals who are U.S. citizens or legal resident aliens, and both the management and daily business operations are controlled by one or more minority individuals, or any historically black college or university, regardless of the percentage ownership by minority individuals or, in the case of a corporation, partnership, or limited liability company or other entity, the equity ownership interest in the corporation, partnership, or limited liability company or other entity.

 

Service Disabled Veterans

Veterans who are small business owners can obtain Service Disabled Veteran-owned “status” in the SWaM vendor database. This is not a separate certification; it is a designation of those businesses that are owned by Service Disabled Veterans who are certified as such by the Virginia Department of Veteran Services. Veterans wishing to apply for service disabled veteran status must first seek eligibility certification from the Department of Veteran Services by calling (804) 786-0286 or visiting the DVS website at www.virginiaforveterans.com . Veterans can apply for small, women-owned or minority-owned certification with the Department of Small Business and Supplier Diversity before or after obtaining an eligibility certificate from DVS. Both services are available at no charge.

Apply for SWaM Certification or Recertify SWaM:

  1. Gather and scan to your computer all of the required documents that you will need for your application as individual files. The list is found below:
  2. Print the SWaM Debarment and Acknowledgment Affidavit, sign and date it, and scan it to your computer. The Affidavit can be found below:
  3. Click on the link below to go to the Application Portal:
  4. Follow the Directions on that page for Registering, or if you have already registered in the new Application Portal, log in with your username and password
  5. Click “+Add New Application”
  6. Click “Yes” when it asks “Has your firm ever applied for SWaM or DBE certification in the past?”
  7. Enter the Tax ID and certification number that was previously associated with your application and click Submit
  8. Click on the edit icon (pencil) on the green side of your business’ application in your Application Queue
  9. Select all of the Certification types that you are applying for and deselect any Certification Types that you are not applying for
  10. Update any out of date information and fill in any uncompleted required fields and click Next
    • If Next cannot be clicked, click the Save button, enter an update reason in the box that pops up (i.e., apply for certification, reapply, etc.), Submit, then the Next button will be able to be clicked
  11. Upload all of the required documents to their respective Upload spots and click Next
  12. Upload the signed Affidavit and click Submit or Resubmit

Respond to a Document Request that Asks You to Upload the Requested Documents:

  1. Click on the link below to go to the Application Portal:
  2. Follow the Directions on that page for either Registering, or if you have already registered in the new Application Portal, log in with your username and password
  3. Click “+Add New Application”
  4. Click “Yes” when it asks “Has your firm ever applied for SWaM or DBE certification in the past?”
  5. Enter the Tax ID and certification number that was previously associated with your application and click Submit
  6. Click on the dark blue or light blue side of your application in your Application Queue to be brought to the Requested Documents Upload screen
  7. Upload the Requested Document(s)
  8. Click the Resubmit button

Request an Additional SWaM Type or Make Changes to Your Application:

If you have applied for certification or recertification via the new Application Portal, and have therefore uploaded all of the Required Documents to the new system:

Then you may request new SWaM Types or Make Changes to your application by editing your application:

  1. Click the edit icon (pencil) on the green side of your business’ application in your Application Queue
  2. Select all of the Certification Types that you are applying for, or make changes to the application information and click Save
  3. Enter an update reason in the box that pops up (i.e., apply for additional SWaM Type, change contact information, change ownership information, etc.), Submit, then the Next button
  4. If any documents are needed on the Required Documents Upload page based on your change, upload each of the required documents and click Next
  5. Click Submit or Resubmit on the SWaM Affidavit page

If you have not applied for certification or recertification via the new Application Portal, and have therefore not uploaded all of the Required Documents to the new system:

At this time, you cannot make your request for new SWaM Types or make changes toy your application via the new Application Portal, as it will require you to upload all required documents as if you were applying for certification or recertification.

 

For a listing of Required Documents for all SWaM Application Types,  click here.

To begin the SWaM Certification process, click here for the Certification Application Portal. To apply for SWaM Certification, click here.

For a listing of SWaM Forms, Documents, and Regulations Governing SWaM Certification, click here.

For the SWaM Debarment and Acknowledgment Affidavit that you must sign and date and submit after submitting the Required Documents,  click here.

Address:
101 N. 14th Street, 11th Floor Richmond, VA 23219
Phone:
1(804) 786-6585
Email:
sbsd@sbsd.virginia.gov
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