DBE

All out-of-state applicants must submit:

1. A complete copy of the DBE  Uniform Application form, all supporting documents, and any other information you have submitted to your home state or any other state related to your firm’s certification. This includes affidavits of no change, updated tax documents, and any notices of changes that you have submitted to your home state, as well as any correspondence you have had with your home state’s UCP or any other recipient concerning your application or status as a DBE firm.
2. You must also provide any notices or correspondence from states other than your home state relating to your status as an applicant or certified DBE in those states. For example, if you have been denied certification or decertified in State C, or subject to a decertification action there, you must inform us of this fact and provide all documentation concerning this action.
3. If you have filed a certification appeal with US DOT, you must inform us of this fact and provide your letter of appeal and DOT’s response.
4. You must submit an affidavit sworn to by the firm’s owners before a person who is authorized by State law to administer oaths or an unsworn declaration executed under penalty of perjury of the laws of the United States. This affidavit must affirm that you have submitted all the information required by items 1-3 above and the information is complete and, in the case of the information required item 1, is an identical copy of the information submitted to your home state.

The Interstate Certification Affidavit must be included in your DBE Interstate Certification application packet.

If you choose to opt-out of the Interstate Process, whether because you cannot obtain a complete copy of your home state application file, or for some other reason, you must submit a letter that is signed and dated by the owner and stating that the firm is opting out of the Interstate Process. In this case, the letter should still be uploaded to the space for the DBE Interstate Certification Affidavit, and your application will be processed as if it were an in-state new applicant, with the exception that a copy of the onsite report will be obtained from your home state.

Please begin the certification process at www.sbsd.virginia.gov/certification.

The DBE Certification process has several steps:

1. Complete the DBE Uniform Certification Application Form, and the Personal Net Worth Statement, found above.
2. Get the Application Form (Affidavit of Certification) and the Personal Net Worth Statement notarized.
3. Collect copies of the Required Supporting Documentation.
4. Refer to the instructions in the first paragraph of the DBE Document Checklist for which documents to upload to the correct section. The Checklist is below:
   • DBE Document Checklist
5. Click on the link below to go to the Application Portal:
   • Certification Application

For Help Regarding the new Application Portal, see the Instructions .pdf below:

Clicking on a section in the Table of Contents in the .pdf will take you directly to whichever relevant section you need. Here are the heading for sections relevant to this page:

• Launch of the New Application Portal
• Old Application System vs. New Application Portal
• Registering and Logging into the New Application Portal
• I Need to Start the SWaM/DBE Application or Recertification Process for an Application that is Not Already in My Application Queue
• Respond to a Document Request that Asks You to Upload the Requested Documents
• Applying for DBE/ACDBE Certification
• Submitting the Annual Submission Requirement for Currently-Approved DBEs Documents
• Submitting the Notification of Change Requirement for Currently Approved DBEs Documents

Once we have a complete file, we will arrange for an Onsite Visit to your Company

The ANC DBE Certification process has several steps:

1. Complete the Alaska Native Corporation (ANC) DBE Application Form. The Form is below:
   • Alaska Native Corporation (ANC) DBE Application Form
2. Get the ANC DBE Application Form notarized.
3. Collect copies of the Required Supporting Documentation.
4. Refer to the instructions in the first paragraph of the ANC DBE Required Supporting Document Checklist for which documents to upload to the correct section. The Checklist is below:
   • ANC DBE Required Supporting Document Checklist
5. Click on the link below to go to the Application Portal:
   • Certification Application

Additional Documents SBSD requires for DBE certification:

• All business owners relied on to qualify the applicant firm for DBE certification must submit a copy of their government-issued photo ID (i.e., Driver’s license, Passport, Permanent Resident Card, Certificate of Naturalization, etc.)
• SBSD requires that the last three years of audited financial statements, if available –OR– the last three years’ year-end balance sheets and year-end income statements be submitted. If the firm is a new business, a current balance sheet should be submitted
• Federal personal taxes must include ALL W-2s, 1099s, etc. used to complete the taxes in order to be a complete copy of the return

If you need assistance in applying for the DBE certification, please contact our regional offices for appointments with the Business Development Specialists. Click here for office contact information.

Once you are certified as a DBE, you are required to submit, annually, the following documents to our office prior to your anniversary date. We aspire to send all certified vendors an email reminder 60 days prior to your anniversary date. However, this is not always possible and should not be relied upon. We strongly recommend that your DBE anniversary date be added to your internal company calendar to keep track of the date by which your annual update is due. Please keep your email address current with us.

1. If there are no changes, please submit the Virginia Unified Certification Program Affidavit of No Change form.
2. Last year’s signed and dated Federal business taxes for your firm and ALL affiliates. If your firm and/or any affiliates’ taxes are filed under your personal taxes, then the signed and dated Federal personal taxes must be submitted as well. Please do not send State tax returns.
3. Refer to Submitting the Annual Submission Requirement for Currently-Approved DBEs Documents in the Instructions .pdf for how to submit the documents online
4. The No Change Affidavit should be uploaded to the No Change Affidavit Required Documents space and the taxes should be uploaded under the applicable space for Applicant Firm’s Tax Returns, or to Personal Tax Returns, if applicable, then click Submit

Electronically submit the Annual Submission package to us by uploading via the new application system: SBSD Certification Application System.

Once you are certified as a DBE, you must inform us in writing of any change in circumstances affecting firm’s ability to meet size, disadvantaged status, ownership, or control requirements of the DBE program or any material change in the information provided in your application form. You must provide the written notification within 30 days of the occurrence of the change.

1. If there have been changes to firm’s ownership and/or control, other significant changes, or firm is requesting additional NAICS codes, submit  Notice of Change Form.
2. You must attach supporting documentation describing in detail the nature of any changes and/or supporting the addition of your request for any new NAICS codes.
3. Refer to Submitting the Notification of Change Requirement for Currently Approved DBEs Documents in the Instructions .pdf for how to submit the documents online
4. The Notice of Change form should be uploaded to the Notice of Change space  on the Required Documents upload page and any relevant supporting documents should be uploaded to the corresponding Required Documents space. If a document does not fit a document type, please contact our office for which space to upload the document to.
5. After uploading the necessary documents click the Submit or Resubmit button.

Electronically submit the Notice of Change package to us by uploading via the new application system: SBSD Certification Application System.