DBE Change

Once you are certified as a DBE/ACDBE, you must inform us in writing of any change in circumstances affecting the firm’s ability to meet size, disadvantaged status, ownership, or control requirements of the DBE/ACDBE program or any material change in the information provided in your application form. If you are requesting to change your NAICS codes (whether requesting additional NAICS code(s), requesting to have NAICS code(s) removed, or requesting changes to NAICS code(s) you already have), then this also qualifies as a material change.

If there have been changes, such as to the firm’s physical address, mailing address, phone number, email, etc., then this is NOT a material change, and considered a minor change.

Whether a material change or a minor change, you must provide written notification within 30 days of the occurrence of the change. The documents and process differ depending on if it is a material change or a minor change.

The documents required for a DBE/ACDBE notice of material change submission are below:

1. If there have been changes to the firm’s ownership and/or control, other significant changes, or if the firm is requesting to change its NAICS codes, submit the DBE Notice of Change Form. Please find the DBE Notice of Change Form that you must complete here:
   • DBE/ACDBE Notice of Change Affidavit Form
2. You must attach supporting documentation describing in detail the nature of any changes and/or supporting the addition of your request for any new/changed NAICS codes.

The DBE/ACDBE Notice of Material Change Submission process has several steps:

1. Complete the DBE Notice of Change form from above
2. Get the DBE Notice of Change form notarized
3. Collect copies of any relevant supporting documentation regarding your firm’s change, as well as the DBE Notice of Change form from above
4. After reading over the sections relevant to you on how to use the Application Portal, click on the link below to go to the Application Portal:
   • Certification Application Portal
5. The Notice of Change form should be uploaded to the Notice of Change space on the DBE Required Documents upload page and any relevant supporting documents should be uploaded to the corresponding space on the Optional DBE Documents page that follows the DBE Required Documents upload page. If a document does not fit a document type, please contact our office for which space to upload the document to.
6. After uploading the necessary documents click the Submit or Resubmit button.

The documents required for a DBE/ACDBE notice of minor change submission are below:

1. If it is at or less than 120 days from your firm’s DBE/ACDBE anniversary date -OR- it is NOT at or less than 120 days prior to your DBE/ACDBE anniversary date BUT you failed to submit a DBE/ACDBE annual submission that is now past due:
   • Make those contact information updates on the DBE No Change form, and refer to Annual Submission Requirement for Currently Approved DBE/ACDBEs if there have been no material changes -OR-
   • Make those contact information updates on the DBE Notice of Change form and refer to the Notice of Material Change documents and Notice of Material Change submission process above
2. If it is NOT at or less than 120 days from your firm’s DBE/ACDBE anniversary date AND no annual submissions are past due:
   • There are generally no documents required for a DBE/ACDBE notice of minor change. If the only change(s) being made are to contact information, then you may alternately complete and submit the Contact Information Change Request Form for SBSD to make the changes for you.

The DBE/ACDBE Notice of Minor Change Submission process has several steps:

1. Changes to such things as contact information can be made online through the Certification Portal
2. After reading over the sections relevant to you on how to use the Application Portal, click on the link below to go to the Application Portal:
   • Certification Application Portal
3. Click the Edit button.
4. After making the necessary edits/updates, click the Submit or Resubmit button.

If you’re not on the right DBE page, return to the initial DBE page here: DBE.

For a step by step of how to use the Certification Application Portal, see the Instructions .pdf at the page here: Application Portal Instructions.